In automotive accounting, speed and accuracy are often at odds. Complex OEM reports, reconciliations, and statement postings can take hours per report, rely heavily on manual processes, and create training bottlenecks for already stretched accounting teams.
That was the challenge for Pedersen Toyota and Volvo of Colorado, until they rethought how their accounting workflows were handled.
The Challenge: Manual Processes and Long Close Cycles
Hanna Patterson, Controller, oversees Pedersen’s centralized accounting office responsible for processing OEM reports, invoices, and statements across multiple rooftops. Historically, the team relied on manual data entry and complex spreadsheet templates to code, post, and reconcile these documents.
The result was a time-intensive process that was difficult to standardize and even harder to train on. Posting a single report could take anywhere from 30 minutes to more than five hours, depending on complexity. Month-end close cycles were slow, and highly skilled staff were spending large portions of their time on repetitive, manual tasks instead of higher-value work.
The Solution: Automating Accounting at the Source
Pedersen implemented Veramatic to streamline their accounting workflows. Instead of manipulating spreadsheets or re-keying data, the team could now upload source documents directly—without modification—and receive ready-to-post export files compatible with their DMS, Dealertrack, in seconds.
Veramatic was applied across a wide range of accounting tasks, including:
- Factory parts statement reports and reconciliations
- Parts invoices
- Bank statement reconciliations
- Floorplan reconciliations
- Benefits postings and reconciliations
- Finance reserve statements
- Funding notice postings
- Third-party F&I remittances
- Schedule cleaning
- And more…
By automating these workflows, Veramatic removed much of the friction that had slowed the team down while reducing reliance on error-prone manual entry.
The Results: 92% Time Savings and Faster Team Enablement
The impact was immediate and measurable. Using Veramatic, Hanna reduced her closing process to just 30 seconds per report, representing a 92% reduction in processing time. Tasks that once consumed hours were completed almost instantly.
Equally important, Veramatic simplified process training. Everyone was fully trained within a single month-end cycle, and several team members were able to train themselves thanks to Veramatic’s intuitive design. This reduced onboarding friction and minimized the burden on leadership during implementation.
With routine accounting work automated, Hanna could delegate tasks more easily and free her team to focus on higher-level initiatives—without sacrificing accuracy or control.
A More Scalable Model for Automotive Accounting
Pedersen’s experience highlights a broader opportunity in automotive accounting: when repetitive, rules-based processes are automated, accounting teams become more agile, more accurate, and more resilient to staffing and training challenges.
By eliminating manual data entry, streamlining reconciliations, and accelerating close cycles, Accumatic helped Pedersen Toyota and Volvo modernize their accounting operations, turning a chronic pain points into a competitive advantage.