From 85% confidence to 95%+

Drive ’N Motion’s used-car model creates an unusually complex accounting environment: extensive subsidiary ledgers, large transaction volumes, and vehicles tied to contracts, payments, titles, and payables.

The DMS records the accounting, but it isn’t a reconciliation system. Before clean entries reach it, the accounting team still has to determine what happened, code the activity, reconcile it, and investigate what doesn’t add up. Much of that work historically depended on human judgment, memory, and manual checks.

The risk: incomplete financial confidence

• Financials submitted with only 85% confidence that the month was truly complete
• Manual reconciliation continuing even after the month was called “final”
• Errors and discrepancies requiring additional investigation in future periods
• Critical accounting knowledge concentrated in the people doing the work

Veramatic acts as an automated reconciliation layer between dealership source data and the DMS. It handles reliable, repeatable processing so the accounting team can focus its judgment on the exceptions.

1. Transforms source information from PDFs, spreadsheets, reports, and other inputs
2. Applies the dealership’s established accounting process and coding
3. Cross-checks activity and surfaces exceptions that need human review
4. Produces clean, ready-to-post journal entries in the format the DMS expects

Key workflows dropped from hours to minutes, while exceptions that deserve attention became easier to identify before posting. Instead of manually rebuilding and checking every line, Hanna’s team can focus its time where human judgment is actually needed.

The time reduction was substantial. Multiple months of transactions across locations were processed in about 20 minutes, while workflows that previously took 3–4 hours dropped to minutes.

But the bigger change was confidence. By standardizing repeatable accounting work and making exceptions easier to identify, Hanna reported moving from 85–90% confidence at submission to 95% or greater — with hours of her month returned for work that actually requires her expertise.

Veramatic automates repeatable reconciliation work, producing clean, ready-to-post journal entries and surfacing exceptions for human review.

• Automates work the DMS wasn’t built to handle
• Surfaces exceptions for human judgment
• Creates a more consistent, repeatable accounting process